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Welcome Parents and Guardians

answers to your summer camp questions

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Welcome parents and guardians!

Here you’ll find information for our most frequently asked questions, including forms, packing lists for camp and more for Summer Camp. If you’re unable to find what you need submit your feedback and we’ll contact you. You can also call our office at 612-235-7284, or email us at info@campfiremn.org.


Scholarships are available.

Learn more and apply online


Summer camp is back! Though it will look a little different in 2021…

The health and safety of our campers and staff are always our first priority.

In 2021 as we plan around COVID-19, our summer camp offerings are limited to Day Camps and Leadership Development Programs only, with the expectation that Resident programs will resume in 2022. Updates will be added to our COVID-19 FAQs and added to this page.

Be sure to sign-up for our newsletter for updates on future programs.


 

Registration Information

Summer Camp Registration Opens Monday, January 4, 2021 at 7am CST.

Early Bird Discount ($15 off Day Camps) ends January 31 (full payment due by January 31)

Don’t miss emails! Please add BOTH info@campfiremn.org and noreply@active.com to your email contact lists to ensure that you receive our communications as your week at camp approaches.


 

Registration/Account log-in

Register online at https://campscui.active.com/orgs/CampFireMinnesota

  • How to register:
    • Returning Families: Log-in to your account
    • First-time Registration (You must first select a session before you can create an account): Create account
    • IMPORTANT: camper’s health information must be entered at time of registration; please have this information ready.
  • Communications: You will receive an automatic confirmation when registering for camp. Additional updates will be sent closer to the start of camp. Watch for your “Get Ready for Camp” email the week before your camp session. Please add noreply@active.com and info@campfiremn.org to your contact list to ensure emails do not go to your junk/spam folder.
  • Waitlists: Sessions can fill quickly. Please register your camper on a waitlist. We continually monitor registration. When space becomes available, we will contact you by phone and email. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the chronological order of when camper names were added to the waitlist.

 

Cancellation Policy

All cancellations must be received in writing by emailing info@campfiremn.org. Cancelling 30 days before the session begins will result in a refund of fees, except for the $50 deposit. No refunds will be issued with less than 30 days’ prior notice. Registrations may be transferred to another session when enrollment space is available. All session transfers are subject to a $10 transfer fee. No refunds will be given if your child leaves camp early or arrives late for any reason.


 

2021 Family Handbook & Policies

View the Family Handbook

Most common parent questions we receive are addressed in the Handbook and are very helpful in preparing you and your camper for their stay at camp. Review this with all authorized drivers and your camper.


 

FAQs: COVID-19

How does COVID-19 affect summer camp programming?

Tanadoona’s programs, including summer camp, are naturally outdoor programs. Our first priority is always the health and safety of campers and staff. For all our programs, we follow CDC and MN State Health Department guidelines and are actively collaborating with National Camp Fire, American Camp Association, and camp and medical professionals to plan and train for safe programs.

To ensure a safe and healthy program, here is how 2021 summer camp program will be different:

  • We are only offering Day Camp and Leadership Development Programs (Day Camp Assistant, Counselor in Training, and Junior Counselor).
    • We expect that Resident (overnight) programs will resume in 2022.
  • We have a slightly modified schedule with an earlier Friday check-out time of 2pm.
  • Thursday Overnight is NOT offered for Day Camps.
  • Meal service is NOT available. All campers must pack and bring their own lunch (peanut-free).
  • At this point we are NOT holding our traditional Friday Closing Ceremony with families. Should COVID-19 restrictions change, we will add it back to the schedule and notify registered families as soon as this decision is made

As we approach the start of summer camp, registered families will receive email updates with more information on how to arrive prepared for their week of summer camp.

Please continue to watch our website for updates and contact us with any questions.

Will campers be indoors?

Tanadoona’s programs, including summer camp, are naturally outdoor programs. Unless necessary to be indoors due to severe weather, indoor programming will be extremely limited and will follow current guidelines for indoor gathering. Programs like Culinary Creations that utilizes Teaching Kitchen will follow indoor guidelines. The teaching kitchen has and outdoor space next to it that will be utilized during this program.

Are campers required to wear masks/face coverings?

School Break Adventure Days currently require masks. Due to the multi-household group setting, participants and staff are required to wear face masks. Hand sanitizer is available and we encourage use throughout the day. Staff will monitor social distancing and sanitize all shared surfaces.

Summer Camp plans are undetermined. Much can change through the spring and we will provide updates on this as we get closer to the start of camp. Our decision will be advised through CDC and MN State Health Department guidelines as well as recommendations from National Camp Fire, American Camp Association, and camp and medical professionals collaborating with us.

FAQs: General Camp Questions

My child is shy. Would camp be a good experience for them?

Our camp counselors are trained to work with each child’s unique needs. Many shy children benefit tremendously from the camp experience and grow in confidence. The best way to ensure a positive experience for your child is to prepare before camp begins. We suggest you and your child visit camp beforehand to get familiar with the camp atmosphere and discuss with your child what to expect.

Can I visit camp?

Yes! We’d love for you to visit before your camper arrives for their week of camp. We encourage you to attend our events to visit and learn about camp! Please RSVP for each event at the linked page.

Open House

  • Saturday, April 24, 2021, 9am – Noon

Meet the Counselors

  • Thursday, June 10, 2021, 4:30 – 6:30pm

Tanadoona Picnics & Play Days

  • Thursday, June 24, 2021, 4:30-6:30pm
  • Thursday, July 22, 2021, 4:30-6:30pm
  • Thursday, August 19, 2021, 4:30-6:30pm

 

If you are unable to attend an event, contact us to schedule a tour; email info@campfiremn.org to inquire about availability.

Can I sign up my child with a friend?

Tanadoona’s Buddy Request policies are in place to help campers feel secure with a friend at camp and to help prevent bullying issues. Thank you for helping us create a welcoming environment for all our campers!

Buddy Requests allow two campers who each request one another to be placed in the same group for their week at camp. Campers may request one friend to be paired with; however, one-way requests or submissions for more than two buddies together cannot be accommodated.

  • Day & Specialty Camps: Both must be the same age and registered for the same camp session.

Tanadoona has final say on all placements and cannot guarantee Buddy Requests can be met. Tanadoona staff cannot give out information regarding other camper Buddy Requests if the camper is not registered under their account.

How does the waitlist work?

If the camp session you are interested in is full, you may add your name to our waitlist through the online registration system. When space becomes available, we will contact you by phone and email. We review session capacity daily and will notify families as soon as possible. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the earliest date of joining the waitlist.

My camper is not a strong swimmer, can they still participate in water activities?

Yes! Our beachfront on Lake Minnewashta is able to accommodate any level of swimming ability.

On Monday, all campers take a swim test – conducted by certified lifeguards. Campers will float on their back for one minute, swim 25 yards and tread water for one minute. Campers who do not pass the test are required to wear a life jacket in the deep area but can swim without the life jacket in the shallow beach area.

All campers are required to wear life jackets during boating activities.

Please see our Family Handbook for details on our swim tests, water safety, and other aquatic policies.

What do campers do during rainy days?

We give the campers the option to continuing playing outdoors if it’s lightly raining. When the lightening/thunder starts, we move indoors where counselors lead a variety of fun activities for campers such as crafts or team-building games.

My child has a serious allergy. Can you accommodate them?

Our Health and Wellness Specialist on staff is familiar with handling severe allergies. Please contact us for more information prior to registering your camper for more information.

Contact us: info@campfiremn.org  |  612.235.7284

My camper ran out of store money and it is only Wednesday. Can I add more?

Yes. We do allow parents and guardians to deposit additional money into their camper’s store account throughout the week. On the first day of the session at Tanadoona, we take cash or checks. However, once the session has started, we recommend that you contact our Administrative Offices at 612-235-7284 to have money added to their accounts. Please note that we try to update campers’ accounts immediately, but, depending upon their daily schedule, they may have already attended the Camp Store for the day.
To be sure that your camper receives his or her updated store balance, please call 612-235-7284 Monday – Friday 9:00 a.m. – 5:00 p.m. If you call during evening hours, please leave a voicemail that states your camper’s name, age and how much you wish to deposit. These requests will be processed right away the following day when our offices open at 9:00am.

Where is the Lost and Found?

The Lost and Found is located inside our Camp Office at Tanadoona. Please check-in with office staff to search for your camper’s missing item. Please note: Lost and Found items are held at Tanadoona for one week after the session ends before they are donated to charity. Please see our Family Handbook for more details.

What is your phone and electronics policy?

A summer at Tanadoona is an unplugged experience! We ask that campers do not bring electronic devices with them to camp. Additionally, we ask that parents and guardians refrain from attempting to call/contact their child(ren) during a camp session unless under special circumstances (e.g. health/family emergency). In this case, you may contact the Camp Office at 952-474-8085.

What is Bunk1 and how can I use it to view photos?

We upload photos from each week to Bunk1, a secure photo-sharing platform. Standard photos can be downloaded for free, but you can also purchase the high-resolution files as well as other gift items using custom images from your camper’s stay.

View our Bunk1 Information Page for more details on setting up your account.

  • Your access code is included in your summer camp registration confirmation email.

What should I do if my camper needs to arrive late or be picked up early?

We understand that there might be a time or few that your camper needs to deviate from the normal camp schedule for appointments, games, etc., and we are pleased to accommodate.

Please plan ahead and let our staff know during an earlier check-in/out for Day Camp campers. It is very helpful for us to know of schedule changes ahead of time so their counselor is aware and so we can have your camper ready when you arrive.

All campers and visitors arriving outside of regular check-in/out times must first check-in at the Camp Admin Office located directly in front of the parking lot with the large “Tanadoona” sign. Campers must be signed in and out at the Camp Admin Office.

Please see our Family Handbook for more information.

Are background checks conducted on staff?

Yes. It is Camp Fire Minnesota policy that we will perform background checks on every employee, volunteer or agent of Camp Fire Minnesota who has direct contact with children and/or fiscal responsibility.

Additionally, we are an ACA-accredited camp. We voluntarily go above and beyond state licensing to commit to a peer review of our operation — from staff qualifications to emergency management.

Camp Fire Minnesota

We hold the safety of all Camp Fire Minnesota youth and staff as our first priority. Our policies and guidelines are in place and practiced to ensure that all programs are conducted in a manner that is appropriate and intended to keep everyone healthy and safe. 

To ensure that all programs are safe, effective and meaningful to its participants, it is the policy of Camp Fire Minnesota to carefully screen and select the most qualified candidates, paid or volunteer, available to deliver and manage our programs. To meet these ends, Camp Fire Minnesota will perform background checks on every employee, volunteer or agent of Camp Fire Minnesota who has direct contact with children and/or fiscal responsibility. In general, background checks include: 

  1. Verification of employment. 
  2. Contacting a minimum of three references. 
  3. An appropriate criminal background check. 

Our policy is that all potential employees and volunteers will complete an application, supply Camp Fire with three personal or employment references and sign a release to contact previous employers, personal references, educational institutions and other institutions necessary to complete a background investigation. 

While the state of Minnesota does not require background checks on those who work or volunteer at youth camps, Camp Fire Minnesota does require background checks on all employees and volunteers – including seasonal and part-time program staff, US- based and international (i.e. summer camp counselors, school field trip educators, etc.).

 

ACA accreditation family resources

 

FAQs: Registration Questions

I think I have an account credit, how do I check this balance?

There are only two ways to check if you have an account balance:

  1. Move through the registration steps for a camp session you intend to purchase. When you get to the Review Cart and Check Out screen you will see a  “Credit Balance Information” section under Check Out. It will have a check-box next to the words “Apply “$x” of your credit balance to this order.” showing you your credit amount. If you do not see anything here, you do not have an account credit.
  2. Contact us and we can look this up for you.  info@campfiremn.org  |  612.235.7284

How do I apply my account credit to my order?

If you have a credit on your account, you will apply it at checkout to a new registration. When registering, make sure to use your existing account rather than creating a new login.

Go through your registration steps and pause when you get to the Review Cart and Check Out screen. You will see a  “Credit Balance Information” section under Check Out. It will have a check-box next to the words Apply “$x” of your credit balance to this order. Check that box.

Here is a step-by-step guide with screenshots: https://support.activenetwork.com/camps/articles/en_US/Article/New-How-to-Use-Credit-Balance-Online-account

If you experience problems during this process please contact us:  612.235.7284  |  info@campfiremn.org

Can I transfer my session to another week?

Yes. Session transfers are allowed pending session availability.  All session transfers will be subject to a $10 transfer fee. Please contact our office with any session changes and transfer requests: info@camfiremn.org or 612-235-7284.

 

My camper has been added to a waitlist for a specific week. What now?

If the camp session you are interested in is full, you may add your name to our waitlist through the online registration system. When space becomes available, we will contact you by phone and email. We review session capacity daily and will notify families as soon as possible. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the earliest date of joining the waitlist.

Can we sign up for Thursday Overnight this year?

Due to COVID-19, we are not offering any overnight options in 2021. We expect to add this Day Camp Extra back in 2022 along with all overnight programs!

What is Active’s “Registration Protection” and how can I use it?

ActiveWorks provides an insurance service through a third-party provider that you can opt-in to during the registration process. Camp Fire Minnesota (Tanadoona) is not affiliated with this service or refund process.

Tanadoona’s policies do not offer refunds to sessions cancelled within 30 days of the session start date.

The third-party protection provider will reimburse you for a variety of documentable reasons for your late cancellation. If you opted in to this protection and need to submit a claim for your cancelled session tuition, please visit https://bookingprotect.com/refund/.

Please note that you must enroll in the Registration Protection at the time of registration in order to take advantage of this feature.

FAQs: Buddy Request Questions

Why do you only allow one buddy for my camper?

We have several reasons behind the development of our buddy/cabinmate policy.

1) In past years we experienced higher amounts of bullying that correlated with the size of buddy groups. Since limiting buddy requests to one other camper, we have seen these bullying issues drop significantly.

2) Our group sizes are small, and many of our campers come on their own. When a group is primarily made up of friends with one or two campers who do not know one another, then it strongly affects the experience of the camper who came to Tanadoona on his or her own.

Why can’t my 5-year-old be paired with a 10-year-old?

From a liability standpoint, our Adventure Course (High Ropes Course, Rock Wall, and Giant’s Swing) is not available until a camper has reached the age of 8. We also allow campers ages 8+ to participate in different archery activities. Many of our activities are created for a specific age group. When two campers with a large age gap are paired together, the activities may not be suitable for one or both campers. Likewise, when requesting a 7- and 8-year-old to be paired together, the 7-year- old will have to sit out on all archery and Adventure Course activities throughout the week while the rest of their group participates.

Can I check to see if my camper’s buddy has added my camper to their request?

We do not allow other parents or guardians to ask for the buddy information of another camper. If you wish to find out if your camper’s buddy has reciprocated the buddy request, please reach out to the parent or guardian of that camper and ask them to contact our Administrative Offices to complete this request.

FAQs: Day Camp Questions

Are snacks provided or should I pack some?

We provide afternoon snacks to Day Campers. However, if you think your camper may still be hungry, please pack additional snacks in their Day Camp bag.

Do counselors help my camper apply sunscreen and bug spray?

Our counselors always give reminders throughout the day to all of their campers to reapply bug spray and sunscreen. Please help start your camper off in the morning by making sure they come to Tanadoona each day with freshly applied sunscreen and bug repellent.

Check-in/out Schedule
  • Check-in: Monday – Friday 7:45-8:30am
  • Check-out: Monday – Thursday 4:30-5:15pm & Friday 1-2pm
  • Closing Ceremony: at this point we are NOT holding our traditional Friday Closing Ceremony; should COVID-19 guidelines allow we will add it back to the schedule and notify all registered families.

* Before/After Care may be added to any week of Day Camp, extending program time to 7:15am – 6:00pm Monday – Thursday and 7:15am – 2pm Friday. (No After Care on Fridays). Register for Before/After Care at least two weeks in advance.

IMPORTANT: Authorized Drivers

Camper and staff safety is our first priority. While you can designate multiple adults to pick up your camper, we will not release your camper to anyone whose name is not on their Authorized Pickup list and/or does not have a photo ID present at pickup.

Camp counselors are unable to add new authorized adults during camper check-in/out. To make all changes you must visit the camp admin office or contact us before your camp session.

In 2019 we updated our Approved Drivers/Authorized Pickup process.

During registration you’ll be asked to complete this information (it’s listed above Waivers at the end of the registration form).

  • Be sure to click on each authorized name. An adult is authorized when their name is shown in blue font (names in grey font indicate they are not authorized).
  • Click “+Add Pickup” to add new authorized adults.

If you’ve already registered, please double check that you have current information in your Active registration.

  • Log-in to your account
  • On your dashboard select “Manage Authorized Pickup” on the right
  • An adult is authorized when their name is shown in blue font (names in grey font indicate they are not authorized).
  • Add a new name to the list by clicking “+Add Pickup” and entering a name and phone number for the new adult. Authorize or unauthorize names by clicking on the person icon to the left of their name so that it’s blue and says “Authorized”.

The authorized individuals will show up on staff’s tablets to allow authorized adults to drop-off and pick-up your camper.

 

Camp Meals

Meal service is not available in 2021. Meal service will return in 2022 with the return of our Resident/overnight programs. Campers must bring their own (peanut-free) lunch.

Our weekly themes create a fun, creative, and silly atmosphere showing up in all-camp games, dress-up days, and activities throughout the week. Campers are encouraged to dress-up for the theme each week – have fun!

2021 THEMES

Week 1: June 14- 18 Backwards
Week 2: June 21-25 Under the Big Top!
Week 3: June 28-July 1* Animal Planet
Week 4: July 5- 9 Movin’ and Groovin’
Week 5: July 12- 16 Pathfinders
Week 6: July 19- 23 Under the Sea
Week 7: July 26- 30 Harry Potter Madness
Week 8: August 2- 6 Olympic Fanfare
Week 9: August 9- 13 Beach Party
Week 10: August 16-20 Summer Holidays
Week 11: August 23-27 Time Travelers
Week 12: August 30-September 3 Across the Seven Seas

 

*Week 3 is a short week (Monday – Thursday)

Buddy Request

Buddy Requests are between two campers who each request one another to be placed in the same group during their week at camp. One-way requests or submissions for more than two buddies together cannot be accommodated. Thank you for helping us create a welcoming environment for all our campers!

  • Day & Specialty Camps: Both must be close in age and registered for the same camp session.

Tanadoona has final say on all placements and cannot guarantee that Buddy Requests can be met. Tanadoona staff cannot give out information regarding other camper Buddy Requests if the camper is not registered under their account.

 

Camp Store

The camp store is open to campers twice each week to purchase snacks and camp keepsakes. Prices range between $1 and $2 for snacks and $3 to $20 for Tanadoona keepsakes/apparel. Store deposits can be made during online registration, at check-in on the first day of each week, or by contacting the office. Campers may not use cash at the store.

Families will be notified of any balance remaining in their child’s camp store account at the end of the camp season – in September. You may choose to donate your balance to Camp Fire Minnesota’s Scholarship Fund or have your balance refunded. Balances at or below $7.50 will be automatically donated to the Scholarship Fund. Refunds are subject to a $2.50 administrative fee.

 


We welcome and value your feedback, and implement it into our programs and practices. Please share your compliments and concerns.