fbpx
Menu

Welcome Parents and Guardians

Contact Us

Welcome parents and guardians! This page contains information for our most frequently asked questions from club and camp families, including forms, packing lists for camp and more. If you’re unable to find what you need submit your feedback and we’ll contact you. You can also call our office at 612-235-7284, or email us at info@campfiremn.org.

Camp Information

Here you will find information most commonly needed as you and your camper prepare for your visit.

Please add BOTH info@campfiremn.org and noreply@active.com to your email contact lists to ensure that you receive our communications as your week at camp approaches.

 

Registration/Account log-in

 

2019 Family Handbook & Policies

Most common parent questions we receive about camp are addressed in the Handbook and are very helpful in preparing you and your camper for their stay at camp. Please review with all authorized drivers and your camper.

 


Summer Camp Registration Opened January 4, 2019
  • Create an account and register online
    • Health + Camper Information Form must be submitted at time of registration.
  • Communications: You will receive an automatic confirmation when registering for camp. Watch for your “Get Ready for Camp” email the week before your camp session. Ensure you receive emails – add info@campfiremn.org to your contact list.
  • Waitlists: Sessions fill up quickly. Please register your camper on a wait list. We continually monitor registration. When space becomes available, we will contact you by phone and email. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the chronological order of when camper names were added to the waitlist.

General Camp Questions

My child is shy. Would camp be a good experience for him/her?

Our camp counselors are trained to work with each child’s unique needs. Many shy children benefit tremendously from the camp experience and grow in confidence. The best way to ensure a positive experience for your child is to prepare before camp begins. We suggest you and your child visit camp beforehand to get familiar with the camp atmosphere and discuss with your child what to expect.

Can I visit camp?

YES! We invite you to any of our Tanadoona events to experience camp and meet staff in advance! Join us for camp activities like archery, campfires, nature hikes, and more. Adults can try activities too.

2019 Events:

Open House:

  • March 9, 12-3 p.m.
  • April 27, both 1-4 p.m.

Meet the Counselors: June 7, 4:30-6 p.m.

We host community events which offer a great opportunity to explore Tanadoona.

You may also schedule a tour of Tanadoona by calling 612-235-7284.

Can I sign up my child with a friend?

Tanadoona’s Buddy Request policies are in place to help campers feel secure with a friend at camp and to help prevent bullying issues. Thank you for helping us create a welcoming environment for all our campers!

Buddy Requests allow two campers who each request one another to be placed in the same group for their week at camp. Campers may request one friend to be paired with; however, one-way requests or submissions for more than two buddies together cannot be accommodated.

  • Day & Specialty Camps: Both must be the same age and registered for the same camp session.
  • Mini-Resident & Resident Camps: Both must be the same age and same gender.

Tanadoona has final say on all placements and cannot guarantee Buddy Requests can be met. Tanadoona staff cannot give out information regarding other camper Buddy Requests if the camper is not registered under their account.

How does the waitlist work?

If the camp session you are interested in is full, you may add your name to our waitlist through the online registration system. When space becomes available, we will contact you by phone and email. We review session capacity daily and will notify families as soon as possible. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the earliest date of joining the waitlist.

My camper is not a strong swimmer, can they still participate in water activities?

Yes! Our beachfront on Lake Minnewashta is able to accommodate any level of swimming ability.

On Monday, all campers take a swim test – conducted by certified lifeguards. Campers will floats on their back for one minute, swim 25 yeards and tread water for one minute. Campers who do not pass the test are required to wear a life jacket in the deep area but can swim without the life jacket in the shallow beach area.

All campers are required to wear life jackets during boating activities.

Please see our Family Handbook for details on our swim tests, water safety, and other aquatic policies.

What do campers do during rainy days?

We give the campers the option to continuing playing outdoors if it’s lightly raining. When the lightening/thunder starts, we move indoors where counselors lead a variety of fun activities for campers such as crafts or team-building games.

My child has a serious allergy. Can you accommodate them?

We have several certified nurses on staff as well as our Health and Wellness Specialist, all of whom are familiar with handling severe allergies. Please contact our administrative offices for more information prior to registering your camper for more information.

Where do we send mail to our camper?

Tanadoona

Attn: Camper Name

3300 Tanadoona Drive
Excelsior, MN 55331

 

Mini-Resident and Resident campers can also receive mail via Bunk Notes sent through Bunk1. There is a fee for this service, however it allows for same-day/next-day delivery to your camper. Learn more about Bunk1 and Bunk Notes.

  • Please note, this is not available to campers in Day Camp or at our destination camp, Camp Bluewater.

My camper ran out of store money and it is only Wednesday. Can I add more?

Yes. We do allow parents and guardians to deposit additional money into their camper’s store account throughout the week. On the first day of the session at Tanadoona, we take cash or checks. However, once the session has started, we recommend that you contact our Administrative Offices at 612-235-7284 to have money added to their accounts. Please note that we try to update campers’ accounts immediately, but, depending upon their daily schedule, they may have already attended the Camp Store for the day.
To be sure that your camper receives his or her updated store balance, please call 612-235-7284 Monday – Friday 9:00 a.m. – 5:00 p.m. If you call during evening hours, please leave a voicemail that states your camper’s name, age and how much you wish to deposit. These requests will be processed right away the following day when our offices open at 9:00am.

Where is the Lost and Found?

The Lost and Found is located inside our Camp Office at Tanadoona. Please check-in with office staff to search for your camper’s missing item. Please note: Lost and Found items are held at Tanadoona for one week after the session ends before they are donated to charity. Please see our Family Handbook for more details.

What is Bunk1 and how can I use it to view photos and send my camper notes?

We upload photos from each week to Bunk1, a secure photo-sharing platform. Standard photos can be downloaded for free, but you can also purchase the high-resolution files as well as other gift items using custom images from your camper’s stay.

From Bunk1, you can also skip the post office run and send your camper (Mini-Resident and Resident campers only) Bunk Notes directly from your mobile device or computer. We print Bunk Notes daily and hand them out to campers with the traditional mail. Bunk Notes start at one credit ($1.00/credit) each to send. Campers do not have access to respond via Bunk1 while at camp.

  • Please note, Bunk Notes are not available to campers in Day Camp or at our destination camp, Camp Bluewater.

View our Bunk1 Information Page for more details on setting up your account.

  • Your access code is included in your summer camp registration confirmation email.

What should I do if my camper needs to arrive late or be picked up early?

We understand that there might be a time or few that your camper needs to deviate from the normal camp schedule for appointments, games, etc., and we are pleased to accommodate.

Please plan ahead and let our staff know 48 hours in advance for Resident Camp campers and during an earlier check-in/out for Day Camp campers. It is very helpful for us to know of schedule changes ahead of time so their counselor is aware and so we can have your camper ready when you arrive.

All campers and visitors arriving outside of regular check-in/out times must first check-in at the Camp Admin Office located directly in front of the parking lot with the large “Tanadoona” sign. Campers must be signed in and out at the Camp Admin Office.

Please see our Family Handbook for more information.

Are background checks conducted on staff?

Yes. It is Camp Fire Minnesota policy that we will perform background checks on every employee, volunteer or agent of Camp Fire Minnesota who has direct contact with children and/or fiscal responsibility.

Additionally, we are an ACA-accredited camp. We voluntarily go above and beyond state licensing to commit to a peer review of our operation — from staff qualifications to emergency management.

Camp Fire Minnesota

We hold the safety of all Camp Fire Minnesota youth and staff as our first priority. Our policies and guidelines are in place and practiced to ensure that all programs are conducted in a manner that is appropriate and intended to keep everyone healthy and safe. 

To ensure that all programs are safe, effective and meaningful to its participants, it is the policy of Camp Fire Minnesota to carefully screen and select the most qualified candidates, paid or volunteer, available to deliver and manage our programs. To meet these ends, Camp Fire Minnesota will perform background checks on every employee, volunteer or agent of Camp Fire Minnesota who has direct contact with children and/or fiscal responsibility. In general, background checks include: 

  1. Verification of employment. 
  2. Contacting a minimum of three references. 
  3. An appropriate criminal background check. 

Our policy is that all potential employees and volunteers will complete an application, supply Camp Fire with three personal or employment references and sign a release to contact previous employers, personal references, educational institutions and other institutions necessary to complete a background investigation. 

While the state of Minnesota does not require background checks on those who work or volunteer at youth camps, Camp Fire Minnesota does require background checks on all employees and volunteers – including seasonal and part-time program staff, US- based and international (i.e. summer camp counselors, school field trip educators, etc.).

 

ACA accreditation family resources

 

Registration Questions

Can I transfer my session to another week?

Yes. Session transfers are allowed pending session availability.  All session transfers will be subject to a $10 transfer fee. Please contact our office with any session changes and transfer requests: info@camfiremn.org or 612-235-7284.

 

My camper has been added to a waitlist for a specific week. What now?

If the camp session you are interested in is full, you may add your name to our waitlist through the online registration system. When space becomes available, we will contact you by phone and email. We review session capacity daily and will notify families as soon as possible. While we cannot predict openings, we are happy to talk with you about your position on the waitlist. We fill sessions based on the earliest date of joining the waitlist.

We signed up our camper for the Thursday overnight, but he or she no longer wants to go? Can I cancel without a penalty?

You can cancel a Thursday overnight registration at any time by contacting our office at 612-235-7284 or letting any of the administrative staff at Tanadoona know. However, please let us know in advance if you wish to cancel; we often have a waiting list for the Thursday Overnight, and we like to accommodate all of those campers when possible.

The Thursday Overnight is full, and I am on the wait list. What now?

We will do our best to get your camper into the Thursday Overnight if possible! We occasionally have cancellations the week of the session; if space becomes available we will contact you immediately. Please have an overnight bag ready and waiting in the car in case we can suddenly accommodate your camper that night. A packing list can be found in the Family Handbook.

What is Active’s “Registration Protection” and how can I use it?

ActiveWorks provides an insurance service through a third-party provider that you can opt-in to during the registration process. Camp Fire Minnesota (Tanadoona) is not affiliated with this service or refund process.

Tanadoona’s policies do not offer refunds to sessions cancelled within 30 days of the session start date.

The third-party protection provider will reimburse you for a variety of documentable reasons for your late cancellation. If you opted in to this protection and need to submit a claim for your cancelled session tuition, please visit https://bookingprotect.com/refund/.

Please note that you must enroll in the Registration Protection at the time of registration in order to take advantage of this feature.

Buddy Request Questions

Why do you only allow one buddy for my camper?

We have several reasons behind the development of our buddy/cabinmate policy.

1) In past years we experienced higher amounts of bullying that correlated with the size of buddy groups. Since limiting buddy requests to one other camper, we have seen these bullying issues drop significantly.

2) Our group sizes are small, and many of our campers come on their own. When a group is primarily made up of friends with one or two campers who do not know one another, then it strongly affects the experience of the camper who came to Camp Tanadoona on his or her own.

Why can’t my 5-year-old be paired with a 10-year-old?

From a liability standpoint, our Adventure Course (High Ropes Course, Rock Wall, and Giant’s Swing) is not available until a camper has reached the age of 8. We also allow campers ages 8+ to participate in different archery activities. Many of our activities are created for a specific age group. When two campers with a large age gap are paired together, the activities may not be suitable for one or both campers. Likewise, when requesting a 7- and 8-year-old to be paired together, the 7-year- old will have to sit out on all archery and Adventure Course activities throughout the week while the rest of their group participates.

Can I check to see if my camper’s buddy has added my camper to his or her request?

We do not allow other parents or guardians to ask for the buddy information of another camper. If you wish to find out if your camper’s buddy has reciprocated the buddy request, then you will need to reach out to the parent or guardian of that camper and have him or her contact our Administrative Offices to complete this request.

Day Camp Questions

Are snacks provided or should I pack some?

We provide afternoon snacks to Day Campers. However, if you think your camper may still be hungry, please pack additional snacks in his or her Day Camp bag.

Do counselors help my camper apply sunscreen and bug spray?

Our counselors always give reminders throughout the day to all of their campers to reapply bug spray and sunscreen. Please help start your camper off in the morning by making sure he or she comes to Tanadoona each day with freshly applied sunscreen and bug repellent.

Cancellation Policy

All cancellations must be received in writing by emailing info@campfiremn.org. Cancelling 30 days before the session begins will result in a refund of fees, except for the $50 deposit. No refunds will be issued with less than 30 days’ prior notice. Registrations may be transferred to another session when enrollment space is available. All session transfers are subject to a $10 transfer fee. No refunds will be given if your child leaves camp early or arrives late for any reason.

 

Check-in/Checkout Times

Check-in Check-out Closing Ceremony
Day/Specialty Day* 7:45-8:30 a.m., M-F 4:30-5:15 p.m., M-Th 4:15 p.m., F
Northwoods Adventure 2:00 p.m., Sun 4:30-5:15 p.m., F 4:15 p.m., F
Resident 6:00-7:00 p.m., Sun 4:30-5:15 p.m., F 4:15 p.m., F
Mini-Resident 6:00-7:00 p.m., Sun 4:30-5:15 p.m., W 4:15 p.m., W

We encourage all families to join their camper at the Closing Ceremony on the last day of camp. Together we’ll celebrate a great week at Tanadoona!

* Before/After Care may be added to any week of Day Camp, extending program time to 7:15 a.m. – 6:00 p.m. Register for Before/After Care at least two weeks in advance.

 

Authorized Drivers

Camper and staff safety is our first priority. While you can designate multiple adults to pick up your camper, we will not release your camper to anyone whose name is not on their Authorized Pickup list and/or does not have a photo ID present at pickup.

Camp counselors are unable to add new authorized adults during camper check-in/out. To make all changes you must visit the camp admin office or contact us before your camp session.

In 2019 we updated our Approved Drivers/Authorized Pickup process.

During registration you’ll be asked to complete this information (it’s listed above Waivers at the end of the registration form).

  • Be sure to click on each authorized name. An adult is authorized when their name is shown in blue font (names in grey font indicate they are not authorized).
  • Click “+Add Pickup” to add new authorized adults.

If you’ve already registered, please double check that you have current information in your Active registration.

  • Log-in to your account
  • On your dashboard select “Manage Authorized Pickup” on the right
  • An adult is authorized when their name is shown in blue font (names in grey font indicate they are not authorized).
  • Add a new name to the list by clicking “+Add Pickup” and entering a name and phone number for the new adult. Authorize or unauthorize names by clicking on the person icon to the left of their name so that it’s blue and says “Authorized”.

The authorized individuals will show up on staff’s tablets to allow authorized adults to drop-off and pick-up your camper.

 

Packing List

Camp Meals

Meals include: main meal (sample menu below), sides, salad bar and milk daily. We are sensitive to dietary needs and concerns. Pork-free and vegetarian options are available at each meal when listed on your camper’s Health Form. Please indicate items your vegetarian does eat (i.e., fish, eggs, dairy). We try our best to accommodate special diets, including food allergies and gluten-sensitivity. We are unable to accommodate those with celiac disease. All dietary restrictions must be listed on your camper’s Health Form. Contact us with any questions regarding your camper’s dietary needs.

Day Campers may bring their own nut-free lunch each day or sign up for lunch as an “extra” in advance. Add lunch when you register online or contact us to add it after registration. Please sign up for lunch at least one week prior to your camper’s week of camp.

Resident campers come together for meals three times a day; a daily snack is also provided. Campers also enjoy a weekly outdoor cookout.

Breakfast Lunch Dinner
Monday Cereal, Toast, Yogurt BBQ Sandwiches (BBQ chicken or vegetarian BBQ chik’n), Vegetarian Baked Beans, Coleslaw Soup and Sub Sandwich Bar (variety of meats, vegetables and cheese toppings), Brownie
Tuesday French Toast Sticks, Turkey Bacon, Veggie Sausage, Yogurt Hot Dogs, Vegetarian Dogs, Fries Baked Chicken, Vegetarian Patty, Mashed Potatoes, Gravy/ Vegetarian Gravy, Corn, Chocolate Chip Bar
Wednesday Scrambled Eggs, Bagels, Yogurt Grilled Cheese, Tomato Soup Lasagna, Vegetarian Lasagna, Garlic Toast, Italian Salad, Ice Cream Cone
Thursday Pigs in a Blanket (pancakes, sausage, veggie sausage), Yogurt Tacos (hard or soft shell), Vegetarian Re-fried Beans Meatloaf, Vegetarian Meatloaf, Au Gratin Potatoes, Green Beans, Cookie
Friday Cinnamon Rolls, Cereal, Yogurt Stir-fry (chicken teriyaki or vegetarian teriyaki, and Asian vegetables), Rice

Our weekly themes create a fun, creative, and silly atmosphere showing up in all-camp games, dress-up days, and activities throughout the week. Campers are encouraged to dress-up for the theme each week – have fun!

Week 1: June 10-14 Great Adventures
Week 2: June 17-21 Galaxies Far, Far Away
Week 3: June 24-28 Tropical Paradise
Week 4: July 1-3 Stars & Stripes
Week 5: July 8-12 H-2-GO!
Week 6: July 15-19 International Bonanza
Week 7: July 22-26 In the Game
Week 8: July 29-August 2 Harry Potter Madness
Week 9: August 5-9 Myths & Legends
Week 10: August 12-16 Nature Unleashed
Week 11: August 19-23 Color Games
Week 12: August 26-28 Summer Mash-Up

 

Buddy Request

Buddy Requests are between two campers who each request one another to be placed in the same group during their week at camp. One-way requests or submissions for more than two buddies together cannot be accommodated. Thank you for helping us create a welcoming environment for all our campers!

  • Day & Specialty Camps: Both must be close in age and registered for the same camp session.
  • Mini-Resident & Resident Camps: Both must be close in age and same gender.

Tanadoona has final say on all placements and cannot guarantee that Buddy Requests can be met. Tanadoona staff cannot give out information regarding other camper Buddy Requests if the camper is not registered under their account.

 

Camp Store

The camp store is open to campers twice each week to purchase snacks and camp keepsakes. The store is also open to families after the Closing Ceremony each Friday. Prices range between $1 and $2 for snacks and $3 to $20 for Tanadoona keepsakes/apparel. Store deposits can be made during online registration, at check-in on the first day of each week, or by contacting the office. Campers may not use cash at the store.

Families will be notified of any balance remaining in their child’s camp store account at the end of the camp season – in September. You may choose to donate your balance to Camp Fire Minnesota’s Scholarship Fund or have your balance refunded. Balances at or below $7.50 will be automatically donated to the Scholarship Fund. Refunds are subject to a $2.50 administrative fee.

Host a Counselor

It’s Tanadoona tradition for local families to host counselors on weekends throughout the summer. Hosts can be a camp family, a Tanadoona neighbor or a friend of Tanadoona. Anyone is welcome. With many of our counselors from outside the United States, they cherish comforts of internet access, making private calls home and air conditioning (rarities in the life as a camp counselor). You can “treat” your counselor to a fun and relaxing weekend exploring the area.

Hosts pick-up the counselor from Tanadoona on Fridays at 6:30 p.m. and bring them back on Sunday by 10:00 a.m. Hosts provide meals, a place to sleep, down time, and some entertainment. Hosts and counselors alike, love the opportunity to learn about each others cultures and families. Specific counselors may be requested; however, meeting requests are not guaranteed. Apply to host a counselor.

 

 

 


We welcome and value your feedback, and implement it into our programs and practices. Please share your compliments and concerns.